10 Best Printers for Small Businesses

Choosing the best printers for small businesses is one of those decisions that quietly affects your budget every single month. The sticker price on the box is only the beginning. Ink and toner costs, paper capacity, print speed, reliability, and how well the machine handles scanning, copying, and faxing all determine whether a printer becomes a trusted workhorse or an expensive source of frustration. A solo consultant printing a few contracts a week has completely different needs from a ten-person office producing marketing materials, invoices, and shipping labels every day.

The good news is that the market has matured beautifully. Monochrome laser printers now deliver crisp text at a cost of just a few cents per page, making them ideal for document-heavy offices. Color lasers have become affordable enough for small teams that need professional brochures and presentations. And cartridge-free ink tank printers from Epson and Canon have rewritten the economics of color printing, slashing per-page costs to a fraction of traditional cartridge models.

Add in wireless networking, automatic duplex printing, and mobile printing from phones and tablets, and today’s small business printers are more capable than the enterprise machines of a decade ago.

In this guide, we compare the ten best printers for small businesses across every major category: monochrome lasers for high-volume text, color lasers for professional documents, and ink tank all-in-ones for affordable color. For each printer, you will find what it is, its key features and specifications, a typical price hint, and who it suits best. We also break down the true cost of ownership so you can look past the purchase price, and we close with a buying guide and answers to the questions small business owners ask most often.

Read through and you will know exactly which of the best printers for small businesses fits your workload and budget.

Best Printers for Small Businesses: Our Top 10 Picks

Our ten picks cover monochrome lasers, color lasers, and ink tank all-in-ones, ranked for print quality, speed, running costs, reliability, and small-office features like duplexing and network sharing. Print speeds below are manufacturer ratings for black text unless noted.

1. Brother HL-L2370DW

The Brother HL-L2370DW is a compact monochrome laser printer that has become the default recommendation for small businesses that mainly print black-and-white documents. It prints up to 32 pages per minute, connects over Wi-Fi, Ethernet, or USB, and handles automatic two-sided printing to cut paper costs. That no-nonsense reliability is why it appears on nearly every best printers for small businesses roundup year after year.

Key features include a 250-sheet paper tray plus a manual feed slot for envelopes and letterhead, a monthly duty cycle of up to 15,000 pages, and Brother’s famously reliable paper handling that rarely jams. It supports mobile printing through AirPrint, Mopria, and the Brother Mobile Connect app. Toner cartridges come in standard and high-yield sizes, with the high-yield TN-760 cartridge printing around 3,000 pages.

Pricing: typically around $150. Best for: offices and home businesses that print mostly text documents like contracts, invoices, and reports, and want the lowest possible hassle and running cost.

2. Brother MFC-L2750DW

The Brother MFC-L2750DW takes the winning formula of the HL-L2370DW and adds full all-in-one functionality: copying, scanning, and faxing alongside fast monochrome laser printing at up to 34 pages per minute. It is the single-machine answer for small offices that need to digitize paperwork as well as print it. For offices that want one device to do everything, it is among the best printers for small businesses you can buy at this price.

Key features include a 50-sheet automatic document feeder for multi-page scanning and copying, a 2.7-inch color touchscreen for walk-up operation, duplex printing and duplex scanning, and wired plus wireless networking. The flatbed scanner handles books and ID cards, while the ADF powers through stacks of invoices. It integrates with cloud services like Google Drive and Dropbox for scan-to-cloud workflows.

Pricing: typically around $280. Best for: small businesses that need printing plus serious scanning and copying in one reliable, network-ready machine.

3. HP LaserJet Pro MFP M428fdw

The HP LaserJet Pro MFP M428fdw is a step-up monochrome laser all-in-one aimed at busier small teams. It prints up to 40 pages per minute, scans both sides of a page in a single pass, and includes the security features, like secure boot and run-time intrusion detection, that IT-conscious businesses appreciate. That blend of speed and security keeps it firmly on best printers for small businesses shortlists for growing teams.

Key features include a 50-sheet reversing automatic document feeder, a 4.3-inch color touchscreen, dual-band Wi-Fi with self-healing connectivity, and HP’s JetIntelligence toner cartridges rated for around 3,000 to 7,500 pages depending on the cartridge size. It supports HP Roam for printing on the go and integrates with common business cloud apps.

Pricing: typically around $450. Best for: growing teams of five to fifteen people who print at higher volumes and want faster output, stronger security, and premium build quality.

4. Canon imageCLASS MF445dw

The Canon imageCLASS MF445dw is a well-rounded monochrome laser all-in-one that balances speed, features, and price. It prints up to 40 pages per minute, offers single-pass two-sided scanning through its 50-sheet document feeder, and includes Canon’s excellent print quality for crisp text and clean graphics.

Key features include a 5-inch color touchscreen with customizable shortcuts, wireless and Ethernet networking, mobile printing support including Canon PRINT Business, and a 250-sheet cassette plus 100-sheet multipurpose tray. The all-in-one toner cartridge design makes replacement simple, and high-yield cartridges keep cost per page competitive.

Pricing: typically around $350. Best for: small businesses that want fast duplex scanning and a polished user experience in a mid-priced monochrome workhorse, and a strong all-round entry among the best printers for small businesses.

5. Epson EcoTank ET-4850

The Epson EcoTank ET-4850 rewrites the cost equation for small businesses that print in color. Instead of expensive cartridges, it uses refillable ink tanks that print thousands of pages per fill: up to 7,500 black or 6,000 color pages from each included ink set. That drops color printing costs to a fraction of a cent per page.

Key features include print, scan, copy, and fax functionality, a 30-sheet automatic document feeder, auto two-sided printing, a 2.4-inch color touchscreen, and Wi-Fi, Ethernet, and USB connectivity. Print speeds reach 15.5 pages per minute in black and 8.5 in color. The PrecisionCore printhead delivers sharp text and vivid color for marketing materials.

Pricing: typically around $400. Best for: businesses that print color regularly, such as brochures, presentations, or product photos, and want to escape the tyranny of ink cartridge costs. It is the ink tank pick that best printers for small businesses guides keep recommending for color-heavy offices.

6. Brother HL-L3290CDW

The Brother HL-L3290CDW brings affordable color laser printing to small businesses that need professional-looking documents without inkjet running costs. It prints up to 25 pages per minute in both black and color, with crisp output that will not smudge or bleed if a page gets wet.

Key features include automatic duplex printing, a 250-sheet tray plus manual feed slot, Wi-Fi, Ethernet, NFC, and USB connectivity, and a 2.7-inch color touchscreen. Brother’s separate toner and drum design keeps replacement costs reasonable, and the machine handles envelopes, cardstock, and labels reliably for mailings and packaging. It is an easy recommendation when buyers ask which of the best printers for small businesses handles color affordably.

Pricing: typically around $300. Best for: small offices that need color for letterhead, charts, and client-facing documents but print at volumes that make cartridge inkjets uneconomical.

7. HP OfficeJet Pro 9125e

The HP OfficeJet Pro 9125e is a color inkjet all-in-one designed for small businesses with moderate print volumes and a taste for smart features. It prints up to 22 pages per minute in black and 18 in color, and it leans heavily into HP’s cloud-connected ecosystem with the HP Smart app.

Key features include a 35-sheet automatic document feeder, auto two-sided printing and scanning, a 2.7-inch touchscreen, and dual-band Wi-Fi with self-healing. It supports HP Instant Ink delivery service, which can lower costs for predictable print volumes, and includes a year of extended warranty with account registration. Print quality is excellent for mixed text and graphics. Among the best printers for small businesses in the mid-range inkjet category, few match its cloud and mobile integration.

Pricing: typically around $250. Best for: small teams that want a full-featured color all-in-one with strong mobile and cloud integration at a mid-range price.

8. Canon PIXMA G7020 MegaTank

The Canon PIXMA G7020 MegaTank is Canon’s answer to the EcoTank: a refillable ink tank all-in-one that prints up to 6,000 black or 7,700 color pages per ink set. It adds fax capability and a 350-sheet total paper capacity, which is generous for its class and reduces refill interruptions.

Key features include print, scan, copy, and fax, a 35-sheet automatic document feeder, auto duplex printing, Wi-Fi and Ethernet networking, and compatibility with Canon’s PRINT app and voice assistants. The hybrid ink system uses pigment black for sharp text and dye-based colors for vivid photos, making it versatile for offices that print both documents and images.

Pricing: typically around $330. Best for: small businesses that print high volumes of mixed documents and photos and want maximum pages per ink purchase, making it a heavyweight among the best printers for small businesses for volume color work.

9. Xerox VersaLink C415

The Xerox VersaLink C415 is a true business-grade color laser printer for small companies with serious print demands. It outputs up to 42 pages per minute in both black and color, supports paper sizes up to legal and heavy cardstock, and includes the ConnectKey app ecosystem that adds workflows like scan-to-email templates and cloud connectors.

Key features include a 550-sheet standard paper capacity expandable to over 1,250 sheets, a 5-inch tablet-like touchscreen, built-in Wi-Fi, and comprehensive security features including user authentication and secure print release. Its monthly duty cycle of up to 85,000 pages dwarfs consumer models. When print volume is the deciding factor, this is the business-grade answer on best printers for small businesses lists.

Pricing: typically around $700. Best for: established small businesses and departments that print thousands of pages monthly and need enterprise speed, capacity, and management features.

10. Brother DCP-L2550DW

The Brother DCP-L2550DW rounds out our list as the value all-in-one for businesses that need monochrome printing plus scanning and copying, but can live without fax. It prints up to 36 pages per minute, scans through a 50-sheet automatic document feeder, and keeps the footprint compact enough for a crowded desk or shelf.

Key features include automatic duplex printing, a 2.7-inch touchscreen display, wireless networking with mobile printing support, and a 250-sheet paper tray. Like its MFC sibling, it uses affordable high-yield toner and benefits from Brother’s reputation for jam-free reliability. It closes out our best printers for small businesses lineup as the value pick for text-focused offices.

Pricing: typically around $200. Best for: budget-minded small businesses that want a dependable laser all-in-one and simply do not need fax functionality.

Quick Comparison of the Best Printers for Small Businesses

Printer	Technology	Functions	Typical Price
Brother HL-L2370DW	Mono laser	Print	Around $150
Brother MFC-L2750DW	Mono laser	Print, scan, copy, fax	Around $280
HP LaserJet Pro M428fdw	Mono laser	Print, scan, copy, fax	Around $450
Canon MF445dw	Mono laser	Print, scan, copy, fax	Around $350
Epson EcoTank ET-4850	Ink tank	Print, scan, copy, fax	Around $400
Brother HL-L3290CDW	Color laser	Print	Around $300
HP OfficeJet Pro 9125e	Inkjet	Print, scan, copy, fax	Around $250
Canon PIXMA G7020	Ink tank	Print, scan, copy, fax	Around $330
Xerox VersaLink C415	Color laser	Print	Around $700
Brother DCP-L2550DW	Mono laser	Print, scan, copy	Around $200

How to Choose the Best Printers for Small Businesses

Choosing among the best printers for small businesses starts with the math most buyers skip: the total cost of ownership. A $150 printer that costs 4 cents per page becomes more expensive than a $400 printer at 1 cent per page once you print a few thousand pages. Estimate your monthly page volume, multiply by the cost per page from replacement toner or ink yields, and add the purchase price spread over three years. That calculation, more than any feature list, reveals the true cheapest option for your business.

Match the technology to your workload

Monochrome lasers remain the sweet spot for document-heavy offices: fast, crisp, and cheap per page, with toner that never dries out between uses. Color lasers add professional color for client materials at moderate running costs. Ink tank printers deliver the cheapest color printing available, ideal for marketing-heavy businesses, though they print more slowly than lasers. Traditional cartridge inkjets only make sense at low volumes, where their low purchase price outweighs high per-page costs. For most small businesses, the decision comes down to laser versus ink tank, and volume is the tiebreaker.

Prioritize the features you will actually use

Automatic duplex printing saves paper and looks professional, so treat it as essential. An automatic document feeder is transformative if you scan or copy multi-page documents regularly, turning a ten-minute chore into a one-button job. Check paper capacity against your volume: a 250-sheet tray suits light use, while busier offices should look for 500 sheets or expandable trays. Wireless networking with AirPrint and Mopria support keeps phones, tablets, and laptops printing without cables, and scan-to-cloud or scan-to-email features streamline paperless workflows. Businesses digitizing lots of paperwork may also want to read up on auditing and organizing business processes and technical checklists for office systems. Independent lab testing from sources like RTINGS printer reviews can confirm real-world speed and quality claims.

Consider reliability, support, and security

A printer that jams weekly costs far more in frustration than it saves in purchase price, which is why brands with strong reliability records dominate business recommendations. Check warranty terms and whether on-site service is available in your area for pricier models. If you handle sensitive client data, look for security features like secure print release, which holds jobs until you enter a PIN at the machine, and encrypted network protocols. Offices printing client contracts or financial documents should also explore services for professional firms and complete business service packages that complement a well-run back office.

Frequently Asked Questions

Is a laser or inkjet printer better for a small business?

For most small businesses, laser wins. Monochrome lasers print faster, cost less per page for text documents, and use toner that never dries out, so the printer works perfectly even after sitting idle for weeks. Inkjet makes sense only for low-volume offices that need occasional high-quality color or photo printing. Ink tank models blur the line by offering inkjet versatility with laser-like running costs for color. That trade-off is exactly why laser models dominate best printers for small businesses recommendations for document-heavy offices.

How much does it really cost to run a business printer?

Divide the replacement cartridge or ink bottle price by its rated page yield to get cost per page, then multiply by your monthly volume. A monochrome laser at 2 to 3 cents per page printing 500 pages monthly costs roughly $10 to $15 in toner, while a cartridge inkjet at 10 to 15 cents per page would cost $50 to $75 for the same output. Ink tank printers can drop color costs below a cent per page, which is why high-volume color users love them. Run this simple math before you buy and the best printers for small businesses for your budget will reveal themselves quickly.

Do I need an all-in-one or just a printer?

If you ever scan contracts, copy IDs, or digitize receipts, an all-in-one pays for itself quickly by replacing a separate scanner and the time spent visiting copy shops. Businesses that purely print invoices and shipping labels can save money with a print-only model. When in doubt, choose the all-in-one: the price difference is usually modest, and scanning needs tend to appear after the purchase, not before. Nearly every best printers for small businesses guide lands on the same advice.

What print speed does a small business actually need?

For one to three users printing a few hundred pages a month, 25 to 35 pages per minute is plenty, and you will rarely notice the difference. Teams of five or more, or anyone printing long reports and batch jobs, will appreciate 40 pages per minute or faster to avoid queues at the machine. Remember that rated speeds assume simple text documents; complex graphics and duplex printing run slower on every model.

Can I print from my phone to a business printer?

Yes, all the printers on this list support mobile printing. iPhones and iPads print through AirPrint with no app required, Android devices use the Mopria standard or the manufacturer’s app, and most brands offer their own apps with extra features like scan-to-phone. Just make sure the printer and phone are on the same Wi-Fi network, or use Wi-Fi Direct for a direct connection without a router.